OPEG Meeting Minutes
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November 1999 Meeting Minutes
DATE: November 19, 1999
OFFICER: Roland Winburn
TIME: 9:30 AM
SECRETARY: Craig D. McGuire
PLACE: Delaware/Morrow ADAMHS Board
PRESENT: Roland Winburn, Sandra de Ortega, Candace Peters, Robert Swisher, Robert Fine
ABSENT: Hal Farrier, Steve Albanese
GUESTS: None
AGENDA ITEM: Announcements/Discussions
There was discussion regarding concern over the cancellation of the Fall Exchange. Carol Cullen had contacted Ms. Peters to inquire about the Fall Exchange and expressed her disappointment that it had been cancelled. Mr. Fine also reported having heard some comments about the state of the organization and its decline. It was noted that Mr. Timko has resigned his position as V.P. of Programs and also that Mr. Winburn has been unable to communicate with Mr. Albanese regarding OPEG meetings.
AGENDA ITEM: Minutes
Corrections were made to the October 1999 minutes.
MOTIONS: Mr. Swisher made a motion to accept the October minutes with the noted corrections, seconded by Mr. McGuire, motion passed.
ACTION: Mr. McGuire will make the appropriate changes to the October minutes and forward to Ms. Peters to post to the webpage.
DISCUSSION: Minutes from the July 9 meeting were not discussed or approved during the October meeting. Mr. McGuire read highlights from the July 9 meeting and the minutes were accepted as read.
ACTION ITEMS: Mr. McGuire will forward the July minutes to Ms. Peters to post to the webpage.
AGENDA ITEM: President's Report
Mr. Winburn discussed his plan to hold regional meetings with OPEG members to gauge the likes, dislikes, and exceptions of the organization. The purpose of these meetings is to renew interest in membership.
ACTION ITEMS: Mr. Winburn will meet with Ms. Zunguze and Mr. Farrier to discuss plans for a new chair for the membership committee.
AGENDA ITEM: Secretary's Report
Mr. McGuire had nothing to report
ACTION ITEMS: None.
AGENDA ITEM: Treasurer's Report
Mr. Farrier was not present, Mr. Winburn gave a report on his behalf. There is currently $3,500 in the checking account and $500 in the savings account.
ACTION ITEMS: None.
AGENDA ITEM: Newsletter Committee
Ms. Peters reported that she had not received any e-mails forwarded from the website. She is attempting to have a counter installed to track visits to the site. Ms. Ortega has developed a list of questions to guide the development of member profiles to be featured in the newsletter. The next issue of the newsletter will be ready in January. Mr. Winburn suggested a group photo of the Executive Committee for the next newsletter. Ms. Ortega will bring a digital camera for a group photo to the January 21 meeting. Each Executive Committee member is asked to send a brief bio to Ms. Peters before December 23. The Newsletter will advertise the Spring Conference. Ms. Peters suggested that we begin to actively add material to the website, we pay $50 per month for 3 hours of maintenance.
ACTION ITEMS: None.
AGENDA ITEM: Program Committee
Due to Mr. Timko's resignation, Ms. Ortega reported several items on behalf of the program committee. She has spoken with several students who have expressed an interest in OPEG but know nothing about the organization or how to become involved. Several members agreed that students should be a prime target for membership and to be recruited as presenters for the Fall Exchange. Ms. Ortega attended the AEA meeting and spoke with several potential speakers for the Spring Conference. It was noted that national speakers need to be scheduled at least six months in advance to ensure their availability. There was also discussion as to what limits should be placed on the cost of brining in a national speaker. The remainder of the meeting was devoted to planning a 2 ½ day conference for Spring 2000.
ACTION ITEMS: Ms. Ortega and Mr. McGuire will attempt to identify candidates to serve as student representative to the Executive Committee. Ms. Ortega will contact Mr. Timko to obtain cards filled out by attendees of recent OPEG events that have expressed an interest in becoming involved in committee work. The Program Committee will meet to follow-up on initial discussions regarding the Spring Conference and will provide more details at the next meeting.