OPEG Meeting Minutes
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July 1999 Meeting Minutes
DATE: July 9, 1999
OFFICER: Carol Cullen
TIME: 9:30 AM
SECRETARY: Craig D. McGuire
PLACE: Eisenhower National Clearinghouse
PRESENT: Roland Winburn, Carol Cullen, Hal Farrier, Glenn Field, Sandra de Ortega, Candace Peters, Theresa Porter, Robert Swisher, Gary Timko, Craig McGuire, Jim Healy
ABSENT: Robert Fine, Steve Albanese
GUESTS: None
AGENDA ITEM: Welcome and Updates
All executive committee members present introduced themselves and mentioned their organizational affiliation. Mr. Winburn facilitated a "getting to know each other" exercise.
ACTION: None.
AGENDA ITEM: Minutes
Ms. Cullen indicated that the word "lost" should be changed to "loss" in the first sentence of the Financial Committee section. Under Communications Committee, $115,50 should read $115.50. Mr. Timko moved to accept the amended minutes; seconded by Mr. Swisher.
ACTION: Passed.
AGENDA ITEM: Resignations and Appointment
The June 1999 minutes indicate a quorum was not present at that meeting to conduct business. Therefore, Mr. Field moved to accept the resignation of Mr. Dahn as described in the June minutes; seconded by Mr. Timko.
ACTION: Passed.
Ms. Zunguze has submitted her letter of resignation as member at large, see attached e-mail. Mr. Swisher moved to accept the resignation; seconded by Ms. Ortega.
ACTION ITEMS: Board members will contact membership before April 28. Ms. Zunguze will provide board members with a list for phone calling. Ms. Ortega will create the talking point, including the extension of the date to have membership paid and to be included in the directory. Ms. Zunguze will mail Ms. Peters a database for the newsletter. Membership drive will be a topic at the retreat.
ACTION: Passed.
AGENDA ITEM: Setting the Stage for Planning
Mr. Winburn facilitated a planning process designed to accomplish three goals: 1) review the major activities of each elected position; 2) identify the challenges faced by each elected position; 3) develop strategies for the coming year (see attached documents).
ACTION ITEMS: None.
AGENDA ITEM: Establishing a Meeting Calendar
The next meetings of the Executive Committee will be: September 17, October 15, and January 21. Meetings will be held at the Delaware-Morrow Mental Health & Recovery Board located at 40 North Sandusky St. in Delaware. Meetings will begin at 9:30 a.m.
ACTION ITEMS: None.
AGENDA ITEM: Open Discussion
Ms. Peters reported that the next issue of the newsletter will be mailed next week. It was suggested that profiles of board members become a regular component of the newsletter. Ms. Peters also reported that the web site is being developed and that she will be requested materials to place on the web site. It was reported that past president Cullen has signed the revised contract for development and maintenance of the web site, and the contract has been returned to the contractee for signature. There was discussion about the use of COOKIES (computer codes) to track hits to the OPEG web site. There are both positive and negatives regarding this procedure, and the consensus was not to pursue this tracking mechanism at the current time.
There was discussion regarding the database being developed and how to make it accessible for both membership/recruitment purposes and generating mailing lists for the newsletter and other mailings. Mr. Winburn and Mr. Farrier will meet with Ms. Zunguze to discuss the database and how to proceed with its development.
There was also some discussion regarding the direction of OPEG and the differing perspectives of evaluation practitioners and evaluation academics. It was noted that many times there are differences in language, experience, and perspectives.
ACTION ITEMS: None.
AGENDA ITEM: Recognitions
Mr. Winburn presented a plaque and thanked past-president Cullen for her efforts as president and her long-standing support of OPEG. Ms. Cullen announced that she has accepted a new position with the Arizona State Department of Education and will be re-locating later this year. She expressed her continued support for the continued growth and future activities of OPEG.
ACTION ITEMS: None.