OPEG Meeting Minutes

Minutes for meeting of OPEG Board of Trustees 4-10-06

Present: Rob Fischer, Sandy Lock, Debbie Crawford, Rick George, Marsha Zabecki, Rosemary Chaudry, Chip Partridge

Not present: Mina Chang, Buck Buchanan, Tim Champney

New business: Rob noted that Chip Partridge was willing to step in and fill Robin Fenn's position, which she vacated due to impending move, until the May elections. Debbie made a motion to appoint Chip to fill Robin's position as member-at-large; motion was approved.

Minutes: Debbie motioned to approve minutes from February 2006 meeting; motion approved.

Treasurer's report: Sandy presented the February 2006 financial statements, year to date as of 2/28/06. Year to date income is $11,102.85; year to date expenses is $7,648.53. Net profit to date is $3,454.32. Account balances are: Checking $9,569.08, CD balance $7,012.03, total $16,581.11. Sandy will report on moving the CD to a longer term arrangement from monthly renewal to either 6-11 months or 18-23 months, for higher annual yield, at the next meeting.

There are 117 paid memberships to date; no Exchange or pre-session registrations to date. Registration materials were mailed out last week. Sandy will discuss break-even point with Marsha, after verifying budgeted expenses for the event. Payment issue with December workshop attendees from ODMH has been resolved.

Program Committee: Marsha reviewed the program plans for the pre-session and Exchange. Board members will meet after the pre-session to prepare handouts for the Exchange. Arrangements are set for the pre-session; some revisions are underway for the Exchange. Three pre-session panelists will receive $100 speaker fee, the speaker will receiver $500, and keynote for Exchange will receive $500; total expenditures for speakers is $1,300. Give-aways will be purchased for $250, for 200. Program committee will have a debriefing meeting directly after the event. Marsha reported that a suggested topic for fall event is human subjects protection/Institutional Review Boards. Date reserved with the Fawcett is November 6/7, with flexibility for pre-session and regular offering session; the Board decided to retain only the 6th and to release the reservation for the 7th. Work on this will begin after the spring Exchange is concluded.

Membership Committee: Sandy reported that there are 117 paid memberships to date. Debbie thanked Sandy for work on membership and Chip for covering email communication. Sandy will insert a column "date processed," and Chip will use this to update the email list. Chip will also update addresses for Exchange for attendees.

Other business: The following positions will be open for the upcoming election; secretary, treasurer, two member at large positions (Sandy and Debbie will run), one replacement for Robin Fenn's position as position at large (Chip will run). Mina and Tim, current members at large, will be leaving their position. Board members will review the list to identify potential members who for each position. Rob will talk with Buck about running for treasurer. Chip will set up the ballot on Zoomerang, with returns to Tom Archer, to be distributed by email on May 1.

Rick will serve as newsletter editor.

Sandy suggested that the Board place reviewing the by-laws as an agenda item for the next meeting.

Next meeting: July 21, 2006, phone meeting.

Submitted by: Rosemary Chaudry