OPEG Meeting Minutes

Minutes for meeting of OPEG Board of Trustees 2-13-06

Present: Rob Fischer, Sandy Lock, Debbie Crawford, Rick George, Marsha Zabecki, Rosemary Chaudry, Tim Champney

Not present: Mina Chang, Buck Buchanan, Robin Fenn

Minutes: Board members verified electronic approval of minutes from the Nov. and December 2005 Board meetings.

Treasurer's report: Sandy presented the November and December 2005 financial statements. Budgeted total revenue for November was verified at $20,075.00. Account balances from the December statement are: Total revenue to date $9,922.19, total expenses to date $5,899.80; net income $2,883.89. Checking account balance as of 12/31/05 was $9,024.31, CD balance was $6,986.37, total $16,010.68. Totals are with all bills paid, not including any that might be currently in the post office box.

There are seven outstanding payments from the December workshop. Sandy will work with Marsha to resolve the four that are outstanding from ODMH.

The Board discussed moving the CD to a longer term arrangement from monthly renewal to either 6-11 months or 18-23 months, for higher annual yield. Sandy will look further into this and report back at the next meeting.

There was discussion about the 2005-2006 budget being based on 200 paid memberships, given the current total of 91 paid memberships. (Membership mailing was sent out in January.) Last year had 240 paid memberships. There are generally a large number of renewals at the spring Exchange. The Board will review the budget after the spring Exchange and discuss revisions based on the number of aid memberships at that time.

Program Committee: Marsha reviewed the program plans for the pre-session and Exchange, scheduled for May 18 and 19, 2006, respectively. She encouraged Board members to seek out possible presentation for the change; to date all slots in the four tracks are not filled. There was discussion about what costs should be covered by OPEG for solicited presentations from members and non-members. It was decided to make decisions about this at the next meting when final number of presenters (member and non-member) is known.

The program committee will meet by conference call on Monday March 6th from 10-12. Marsha will distribute agenda and calling information.

Marsha encouraged members to present ideas for the Fall 2006 workshop at the next Board meeting.

Membership Committee: Sandy reported that 54 new memberships were obtained at the fall workshop, and that there is a total of 91 paid memberships to date. There were 240 last year.

Other business: Rob presented an update on the half-day Fall 2006 Workshop, an event co-sponsored with the Mandel Center for Nonprofit Organizations held on Friday January 20, 2006 in Cleveland. The title of the event was " Funding and using an evaluation consultant: Strategies for successful partnerships." There were 45 attendees, mostly executive directors, program managers, funders, from the greater Cleveland area.

Rob announced that Robin Fenn is moving out of state and is resigning her position. Rob will contact an OPEG member that expressed interest in a Board position about being appointed to the Board; this new appointee could attend the next Board meting in April and decide about running for election for Robin's position in May. Tim and Rosemary announced that they will not seek re-election to their Board positions (Rosemary at secretary, Tim as member-at-large). Sandy is not eligible to run again as treasurer, per the OPEG by-laws, but may run for another Board position and is wiling to assist the incoming treasurer.

Next meeting: Monday April 10, 2006, 10-12, at Maryhaven.

Submitted by Rosemary Chaudry