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OPEG meeting minutes 3/30/05
Conference call meeting
Present: Tim Champney, Debbie Crawford, Rosemary Chaudry, Rob Fischer,
Sandy Lock. Not present: Steve Albanese, Mina Chang, Robin Fenn, Bob Fine, Jennie Nickel.
Vice-President Tim Champney convened the meeting at 10 A.M. He noted that a quorum was not present, there fore the Board heard reports but no Board actions were taken.
Minutes previous meeting: These were reviewed; no corrections noted. Approval tabled for next meeting.
Treasurer’s report: Sandy provided this report for February 2005: Revenues were $951.46, expenses were $179.90. Year-to-date revenues were $10,839.59, expenses were $8,120.21. For February, there was a net profit of $2,719.38. Cash balances for February were $6,597.69 in checking, $6,899.29 in CD, for a total of $13,496.98. Sandy reported that the mailbox is full, and she expects there might be several membership renewals in the mail that haven't been recorded yet.
Membership: No report.
Program committee: Tim reported that the program committee met March 29th. Nine abstracts have been received; committee members are soliciting others. Plans are for 3 sessions (one in the morning, two in the afternoon), 4 tracks each. There will be a keynote and panel discussion in the morning before the first presentation session. (Since then, we received three additional abstracts today that will be included.) Tim will be soliciting additional presentations (school health, OASIS data system) and may arrange a forum for one of the time slots, as part of a track on using evaluation to assess the impact of Medicaid policy.
Keynote will be Mel Mark, from Penn State University (in-coming AEA president). Following the keynote, addressing linkages between evaluation findings and policy, there will be a 4-person panel discussion (we are trying for a legislator or former legislator, advocate, academic, research/evaluator). To date one panelist is identified, from academia. There was discussion about speakers for the panel. Debbie will contact someone from a children’s advocacy organization, Tim will contact someone from a non-profit research institute, and a former legislator. Mel Mark will also respond but will not be a panelist.
The fees for the Exchange, if received by May 13th, are set at $65 for members, $95 for non-members, non-member students $85. After that date, fees are $75 members, nonmembers $105. The fee includes the cost of CEUs. OPEG will cover the cost of lunch for speakers who are solicited.
Plans are underway for a workshop the afternoon of the day before the Exchange; Mel Mark will conduct the workshop, including additional content from the same theme as his keynote (linking evaluation findings to policy). The cost will be $30. If fewer than 25 people sign up, we will cancel the workshop. The speaker will be paid 50% of the revenues as fee. Tim will check with the Fawcett Center about room availability; backup plan is to use a room at OSU College of Nursing if one is available.
Sandy will take charge of mailing the brochure out by April 15th; an electronic version will be sent to Jennie, for distribution to members electronically before the mailing. Tim and Rob need speaker biographical statements and session objectives to complete the brochure and CEU application, respectively.
Nominating: Board members discussed the slate of nominees for the upcoming year. Tim will resign a vice-president, but will run for member at large. He will continue to work on the program committee, if elected. Rob will run for president, and will co-chair the program committee. Rosemary will ask Jennie if she will consider steeping into the vice-president’s position (and being program committee co-chair, if elected); Debbie will run for vice-president if Jennie is not interested in running. Rosemary will contact Jennie about sending an email to members about submitting nominations for two awards (the Roberta O'Keefe Award and the Evaluator Recognition Award) and for several offices (president, vice president if Jennie is not wiling to be appointed to fill the vacancy from Tim's resignation, and 4 member at-large positions currently held by Jennie, Debbie, Bob, and Rob). Members will be asked to send nominations to Rosemary by email no later than April 11th.
The next meeting was scheduled for Wednesday April 20th, 10-12, as a conference call.
The meeting was adjourned at 11:55.
Submitted by Rosemary Chaudry, Secretary.