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OPEG minutes for Board of Trustees meeting at Maryhaven, Columbus, Ohio 05/24/04, 10:00 a.m. – 12:10 p.m.
Present: Steve Albanese, Tom Archer, Tim Champney, Debbie Crawford, Sandy Lock, Jennie Nickel.
Absent: Robin Fenn, Rosemary Chaudry, Rob Fischer, Bob Fine.
- Review of notes from 4/23/04 meeting:
- Treasurer’s report – Sandy Lock: Sandy presented the report of finances through April 2004. Balances in checking, savings, and CD were reviewed. OPEG currently has a net profit of $825.91. $3150 was collected in May and we currently have $4400 in checking. The conference fee was increased from $30 to $60 as recommended by the board. We have 89 paid memberships for 2004 and 54 individuals signed up for the June 4 Evaluators Exchange thus far. Break-even point was 50 participants. The $600 owed to Child Focus is not yet shown on expenses. Will also have printing costs and other materials for the Exchange not yet shown on the report. Treasurer’s Report was approved with ‘Draft’ to be removed from the report
- Membership committee report –Deb Crawford: . Shelly Brazier (of Child Focus) has been working on cleaning up the membership list. We have had 20-35 letters returned from the Exchange mailing….some of these may be from the ODMH mailing list. Sandy will have Shelly remove these from the address spreadsheet. Board members reviewed the returned letters to follow up on any known addresses.
- June 4th Exchange
- Items for packets:
- Agenda (Tim will adapt from brochure)
- Folders with OPEG labels
- Bios of presenters (Rob has compiled and forwarded to Tim)
- Detailed descriptions of sessions (Rob has compiled and forwarded to Tim)
- Save Date Card for November Workshops (Tim will do)
- One-page welcome letter/history of OPEG (Steve to draft)
- Page with Fawcett Center room layouts
- Business Meeting Agenda (Steve will do and send to Tim)
- Treasurer’s Report (Sandy will do and send to Tim)
- Preparation of packets
- Tim will organize most of packet materials to structure as booklet (Kinko’s)
- Tim and Deb will meet at Tim’s office and stuff materials next week.
- Name tags & plastic holders available from previous supplies. Sandy will print nametags for current registrants. Logo can be downloaded from website. Deb will bring markers/blank tags for walk-ins. Will collect holders at close of conference to reuse at Fall Conference
- Items available for distribution:
- Handbooks from Kellogg (Evaluation Handbook & Logic Model Handbook)
- 3 Sage books for give away (drawings)
- Pens (from previous exchanges)
- Calculators (135 from previous exchanges)
- Laptops/projectors to be supplied by Tim, Rob & Paul
- Course Evaluations/CEUs
- Participants receiving CEUs will need to complete/submit hard copy evaluation at meeting
- Rob will provide evaluation forms & certificates for CEU participants
- Tom has set up e-mail evaluation through Zoomerang.com for mailing to members post-exchange….will need e-mail addresses
- Pictures
- Tim will bring digital camera for pictures of awards, keynote speaker, etc. to put on website and send as press release to newspapers
- Tables
- Two tables needed….one for registration and one for Community Research Partners (CRP) & Sage materials
- Monitors
- Tim will assign monitors and distribute by e-mail
- Arrival – Everyone to be at Fawcett Center by 7:30 a.m. June 4th
- November Workshops
- Dates Monday, November 15th & Tuesday, November 16th
- Tim finalizing speakers for 4 sessions….2 sessions per day…all speakers are donating their time
- Location to be Fawcett Center….Board approved reservations for site ($950)
- Dinner may be ‘on your own’ with restaurant list provided
- Cleveland Foundation contribution $7500….Rossi Evaluation text to be provided to all participants from funds
- Awards
- Board voted to waive OPEG membership requirement (if required) and award ‘Roberta O’Keefe Award for Outstanding Contributions to OPEG’ to Shelly Brazier for her outstanding staff support of OPEG….’Program Evaluator of the Year’ Award to go to Mina Chang for her exceptional study of managed care and fee-for-service care in Ohio….Dr. Chang’s work will be presented at the June 4th Exchange
- Steve will notify Dr. Chang & Sandy will notify Shelly Brazier of awards
- Steve will present the awards during the Business meeting
- Sandy to submit a write-up on Shelly to Steve; Tim to submit for Mina Chang
Next meeting: Meeting was adjourned at 12:10; next meeting to be scheduled after the June 4th exchange.
Submitted by Jennie Nickel